REIMBURSEMENT REMINDERS

The documentation submitted with your reimbursement requests must provide enough detail to clearly match expenses to items in your approved budget narrative.

If your financial system doesn’t allow room for clear descriptions, please include supplemental backup (Excel files are welcome for easier sorting and review).

By category, please include the following details:

• Payroll: Pay Period End (PPE) and employee name

• Travel: Name of traveler or conference or purpose

• Professional/Technical Services: Vendor name and type of service

• Supplies: Description of items (e.g., classroom, janitorial, office use)

Important: Credit card and Amazon purchases must include clear item descriptions. Do not submit with only “Amazon,” “PCard,” or “Direct Voucher.”

The clearer your documentation is, the faster our team of 3 can process your reimbursement.