Alaska Education Grants Management System Home

Announcements
FY2025 Wrap Up (6/1/2025) Final Expenditure Reports (FERs) The FY2025 FERs are due August 15, 2025. FY2025 Application Approval The FY2026 application will not be approved until the FY2025 FER is submitted. Encumbrances The Department of Education and Early Development does not process reimbursement requests against obligations captured in an encumbrance, payment is made against expenditures only. While grant recipients can encumber funds for goods ordered but not received by 6/30, or for services received during the fiscal year, but not billed until after 6/30, those encumbrances must be released or paid prior to the August 15 FER deadline. Should a grantee reach mid-August and have obligations outstanding there are a few options: 1. Move the obligation to another funding source. 2. For grants with carryforward, place the obligation in the FY2026 application. 3. If the grantees Policy & Procedure allows, pay the vendor prior to receiving the goods, or prior to receiving an invoice for services.

Reminders
(5/21/2025) REIMBURSEMENT REMINDERS The documentation submitted with your reimbursement requests must provide enough detail to clearly match expenses to items in your approved budget narrative. If your financial system doesn’t allow room for clear descriptions, please include supplemental backup (Excel files are welcome for easier sorting and review). By category, please include the following details: Payroll: Pay Period End (PPE) and employee name Travel: Name of traveler or conference or purpose Professional/Technical Services: Vendor name and type of service Supplies: Description of items (e.g., classroom, janitorial, office use) Important: Credit card and Amazon purchases must include clear item descriptions. Do not submit with only “Amazon,” “PCard,” or “Direct Voucher.” The clearer your documentation is, the faster our team of 3 can process your reimbursement.