Alaska Education Grants Management System Home

Announcements
Update on FY2026 ESEA Consolidated Application Allocations (7/30/2025)

Earlier today, DEED received FY2026 (2025-2026) grant award notifications (GANs) from the U.S. Department of Education for Title I-C, Title II-A, Title III-A, and Title IV-A. DEED is currently working on finalizing district allocations for these programs. Once these allocations are finalized and approved, final allocations will be loaded to the ESEA Consolidated Application in GMS and placeholder allocations for these programs will be removed. A GMS notification will be sent once final allocations have been loaded. DEED will make every effort to distribute allocations as soon as possible. We appreciate your patience.

As a reminder, final Title I-A and Title I-D (Subpart 1 and Subpart 2) FY2026 allocations have already been loaded. If you have any questions, please reach out to your district’s assigned Program Manager or Grants Administrator.

Final FY2026 Allocations Loaded to ESEA Consolidated App. (7/22/2025)

Final Title I-A and Title I-D (Subpart 1 and Subpart 2) FY2026 (2025-2026) allocations have been loaded to the ESEA Consolidated Application in GMS. Reallocated funds (if applicable) have also been loaded and can be viewed on the Reallocated line of the Allocations page. Districts will need to update the following pages: Title Program budgets, Title I-A set-asides page, Title I-A PPA page, and Program Details. As a reminder, FY2025 carryover is automatically loaded to the district’s FY2026 ESEA Consolidated Application after the FY2025 Final Expenditure Report (FER) is submitted and approved by DEED. The FY2025 FER is due August 15, 2025.

As mentioned earlier this month, placeholder allocations for Title I-C, Title II-A, Title III-A, and Title IV-A will remain in the application until further information is received from the U.S. Department of Education (ED) or until September 30, 2025. At this time, it is unclear if and when ED will release state FY2026 allocations for Title I-C, Title II-A, Title III-A, and Title IV-A. If you have any questions, please reach out to your district’s assigned Program Manager or Grants Administrator.

FY2025 Wrap Up (6/1/2025)

Final Expenditure Reports (FERs)
The FY2025 FERs are due August 15, 2025.


FY2025 Application Approval
The FY2026 application will not be approved until the FY2025 FER is submitted. 


Encumbrances 

The Department of Education and Early Development does not process reimbursement requests against obligations captured in an encumbrance, payment is made against expenditures only. While grant recipients can encumber funds for goods ordered but not received by 6/30, or for services received during the fiscal year, but not billed until after 6/30, those encumbrances must be released or paid prior to the August 15 FER deadline.  

Should a grantee reach mid-August and have obligations outstanding there are a few options:

  1. Move the obligation to another funding source.
  2. For grants with carryforward, place the obligation in the FY2026 application.
  3. If the grantees Policy & Procedure allows, pay the vendor prior to receiving the goods, or prior to receiving an invoice for services. 

 

Reminders
(5/21/2025)

REIMBURSEMENT REMINDERS

The documentation submitted with your reimbursement requests must provide enough detail to clearly match expenses to items in your approved budget narrative.

If your financial system doesn’t allow room for clear descriptions, please include supplemental backup (Excel files are welcome for easier sorting and review).

By category, please include the following details:

  • Payroll: Pay Period End (PPE) and employee name

  • Travel: Name of traveler or conference or purpose

  • Professional/Technical Services: Vendor name and type of service

  • Supplies: Description of items (e.g., classroom, janitorial, office use)

Important: Credit card and Amazon purchases must include clear item descriptions. Do not submit with only “Amazon,” “PCard,” or “Direct Voucher.”

The clearer your documentation is, the faster our team of 3 can process your reimbursement.