Alaska Education Grants Management System Home

Announcements
FY26 Migrant Supplemental Application is Now Available (8/11/2025)

Please Note:

  • The Migrant Supplemental Application contains two grants: Migrant Literacy Grant and Migrant Travel Grant. Each grant consists of a Budget; there are no Program Details pages.
    • Final FY2026 Migrant Literacy Grant allocations were loaded. The allocations are based on the paper applications the districts submitted to DEED in May 2025.
    • Final FY2026 Migrant Travel Grant allocations were loaded. The allocations were for select districts to send their nominated individuals to the State Service Delivery Plan meetings this fall.
  • The status of the application must be in "Draft Started" to begin entering information.
  • The FY2026 Migrant Supplemental Application GMS Handbook is available in the GMS Document Library under Migrant Supplemental Application.
  • All costs must be encumbered by June 30 and funds will not carry over.
FY2025 Wrap Up (6/1/2025)

Final Expenditure Reports (FERs)
The FY2025 FERs are due August 15, 2025.


FY2026 Application Approval
The FY2026 application will not be approved until the FY2025 FER is submitted. 


Encumbrances 

The Department of Education and Early Development does not process reimbursement requests against obligations captured in an encumbrance, payment is made against expenditures only. While grant recipients can encumber funds for goods ordered but not received by 6/30, or for services received during the fiscal year, but not billed until after 6/30, those encumbrances must be released or paid prior to the August 15 FER deadline.  

Should a grantee reach mid-August and have obligations outstanding there are a few options:

  1. Move the obligation to another funding source.
  2. For grants with carryforward, place the obligation in the FY2026 application.
  3. If the grantees Policy & Procedure allows, pay the vendor prior to receiving the goods, or prior to receiving an invoice for services. 

 
Reminders
(5/21/2025)

REIMBURSEMENT REMINDERS

The documentation submitted with your reimbursement requests must provide enough detail to confirm that expenditures are allowable under the grant terms and can be matched to items in your approved budget narrative.

Transaction memos/description fields should be fully utilized. If your financial system does not allow enough space or your descriptions are not detailed, please attach supplemental backup such as PEX reports, credit card transaction reports ect. (we welcome excel worksheets for easier sorting and review).

By category, please include the following details:

  • Payroll: Pay Period End (PPE) and employee name

  • Travel: Name of traveler, conference name or purpose of trip

  • Professional/Technical Services: Vendor name and type of service

  • Supplies: Description of items (e.g., classroom, janitorial, office use)

Important: Credit card and Amazon purchases must include clear item descriptions. Do not submit with only “Amazon,” “PCard,” or “Direct Voucher.”

To help us review requests quickly and accurately, we do encourage grantees to provide four reports in total:

  1. Quarter-to-date (QTD) Summary Ledger
  2. Quarter-to-date (QTD) Detailed Ledger
  3. Year-to-date (YTD) Summary Ledger
  4. Year-to-date (YTD) Detailed Ledger

Providing both summary and detailed versions for each time period allows us to process your request more efficiently

The clearer your documentation is, the faster our team of 3 can process your reimbursement.