Alaska Education Grants Management System Home

Announcements
FY2027 ESEA Consolidated Application now available (4/7/2026)

Please remember to select 2027 from the Fiscal Year drop-down menu and ESEA Consolidated from the Funding Application drop-down menu when searching for funding applications. The status of the application must be in "Draft Started" in order to begin entering information.

Please note:

  1. The ESEA Consolidated Application contains Titles I-A, I-C, I-D, II-A, III-A, and IV-A.
  2. The funding that was loaded to GMS is based on FY2026 final allocations for the purpose of starting the application. Please plan appropriately until final FY2027 allocations are available and loaded to GMS (typically mid-July).
  3. Indirect rates that have been loaded are preliminary FY2027 rates. For those districts without a preliminary FY2027 rate, no indirect rate has been loaded.
  4. The FY2026 budget, budget narrative, and program details may be copied into the FY2027 application, if desired, and then modified. All other information must be entered directly for the FY2027 application.
  5. The FY2027 Assurances Packet is available in the GMS Document Library under ESEA Consolidated Federal Programs > Application Instructions, Assurances, and Current Year Resources.  The FY2026 Assurances will not be accepted.
  6. The ESEA Consolidated Application must be in a substantially approvable form by June 30, 2026.
  7. You are encouraged to reference the FY2027 Consolidated ESEA Programs Application Handbook along with the GMS Budget Upload/Download, Filtering, and Tags document as you work on your application. If you have questions, please reach out to your assigned DEED Program Manager.
3rd Quarter Reimbursement Request (4/1/2026)

The third quarter reimbursement requests are due April 30. Reimbursement requests submitted after 4/30 are considered late and the grantee non-compliant.
To ensure reimbursements are processed efficiently, please verify the following information before attempting to submit.

  1.        Verify your current application is in approved status.
  2.        Confirm whether a budget revision is needed.
  3.        Confirm the prior quarter reimbursements has been approved
  4.        Follow up if the 1st & 2nd quarter reimbursements have been returned not approved.

Note: The first quarter reimbursement must be approved by DEED before the second quarter reimbursement can be submitted. Early submission of quarterly reimbursements is encouraged and helps the grant administrator proactively manage workload.  We strive to pay grantees within 14 working days of reimbursement request.

Final grant reimbursement requests are due August 15th.

If there are any questions, please contact a Grant Administrator for assistance.
Reminders
(5/21/2025)

REIMBURSEMENT REMINDERS

The documentation submitted with your reimbursement requests must provide enough detail to confirm that expenditures are allowable under the grant terms and can be matched to items in your approved budget narrative.

Transaction memos/description fields should be fully utilized.  They should give a clear indication of what the funds are being spent on.  If your financial system does not allow enough space or your descriptions are not detailed, please attach supplemental backup such as PEX reports, credit card transaction reports ect. (we welcome excel worksheets for easier sorting and review).

By category, please include the following details:

  • Payroll: Pay Period End (PPE) and employee name

  • Travel: Name of traveler, conference name or purpose of trip

  • Professional/Technical Services: Vendor name and type of service

  • Supplies: Description of items (e.g., classroom, janitorial, office use)

Important: Credit card and Amazon purchases must include clear item descriptions. Do not submit with only “Amazon,” “PCard,” or “Direct Voucher.”

To help us review requests quickly and accurately, we do encourage grantees to provide four reports in total:

  1. Quarter-to-date (QTD) Summary Ledger
  2. Quarter-to-date (QTD) Detailed Ledger
  3. Year-to-date (YTD) Summary Ledger
  4. Year-to-date (YTD) Detailed Ledger

Providing both summary and detailed versions for each time period allows us to process your request more efficiently

The clearer your documentation is, the faster our team of 3 can process your reimbursement.